Office and business moves
This office relocation checklist takes a Kenyan business from the decision to move through to the first Monday in the new office. It covers the lease, the move team, IT and internet, staff communication, labelling, the weekend move and the follow-up, so the business keeps running throughout.
Quick answer
Start three months out by confirming the lease, the budget and a move coordinator. Order internet early, plan the floor layout and book movers. Label every desk and device by the new floor plan. Move over a weekend, test IT on Sunday and have a support team on site on Monday.
An office move touches every part of a business. Staff need desks, customers need to find you, and systems must be online on the first morning. Without a plan, a move can cost several working days. With one, staff leave on Friday and start work on Monday as if nothing happened. This office relocation checklist sets out that plan step by step.
It suits small offices of five people as well as larger companies across several floors. For bigger moves, our office movers can take on most of the tasks below.
Common problems
How it works
Common problems
Internet installation can take weeks, so order it as early as you can. Then work through the rest of the IT list with your IT team or provider.
People and training
Businesses should also update their registered office details where required. The Business Registration Service explains how company details are updated in Kenya.
Packing
Labelling is what makes the weekend move work. Every item gets a label that matches a desk or room number on the new floor plan.
Our junk removal and storage services help with the last two steps.
Offices and businesses
Office relocation checklist
Office relocation checklist
Have the move team and IT support on site from early morning, and keep the office relocation checklist handy for final checks. Staff will find small problems, such as a missing cable, a dead socket or a wobbly chair, and quick fixes keep the whole day productive. Also place simple signs for toilets, kitchens, meeting rooms and fire exits, so nobody has to ask. In addition, welcome staff with a short tour and a note on building rules.
Office relocation checklist
A good mover will take over much of this office relocation checklist. For example, they can survey both offices, supply crates, label furniture, dismantle and reassemble workstations, and coordinate with building management. However, decisions about the floor plan, the IT and staff communication stay with you. So share the checklist with your mover, agree who does what and review it together each week.
The same checklist applies to schools, clinics and shops, with a few changes. Schools move during holidays and need to label classrooms, labs and libraries. Clinics must plan for medical equipment, records and patient notices. Shops need to plan stock counts and opening dates. Our school relocation and commercial movers pages cover these in detail.
Most offices move over a weekend, but some choose a public holiday weekend for an extra day. However, holiday weekends can mean fewer building staff and slower internet providers. Therefore confirm that the landlord, security and your IT provider will be available. In addition, avoid month-end if your finance team closes the books then, because they need their systems most at that time. In short, pick a date when the business can afford a short pause and the support people are on hand.
Staff handle change better when they know what is happening. So share the office relocation checklist with team leaders and give regular updates. For example, send a short note each week with what has been done and what comes next. Before the move, share the new floor plan, parking details, transport routes and building rules. Also explain what each person must pack and by when. Then, on the first Monday, welcome everyone and ask for feedback. As a result, the move feels like a fresh start rather than a disruption.
Offices and businesses
Office moves often go over budget because of small items nobody planned for. For instance, new data points, extra power sockets, blinds, signage, cleaning at both offices, reinstatement works at the old office and overtime for IT staff. Then, if nothing goes wrong, the money is simply saved.
Moving day involves heavy lifting, trolleys in corridors and cables on the floor. So keep staff out of the way while movers work, mark trip hazards and keep fire exits clear. The Ministry of Labour publishes guidance on workplace safety. A professional mover will bring trolleys, protect floors and lifts, and follow the building's safety rules.
If you are planning an office move now, we can survey both sites and send a written plan with a fixed price. We usually move offices over a weekend, so your team is back at work on Monday. Request a moving quote to get started.
We do not publish fixed prices, because every move is different. Instead, we assess each move, send a written quote and agree the final price with you, so the figure you agree reflects your real move. If you are working to a budget, tell us early. Then we can suggest options, such as packing some boxes yourself, moving mid-month or sharing a truck on long routes.
Get started
Tell us what you are moving and where, and our move coordinator will call you back within one working day to plan it with you.
Prefer to talk? Call +254 184 379 590
About three months for most offices. Larger offices or moves with fit-out work may need longer.
Over a weekend, starting on Friday afternoon, so staff can work in the new office on Monday.
Every desk, chair and device is labelled with a number that matches the new floor plan.
Your IT team or provider shuts down, moves and reconnects systems, while movers pack and carry equipment safely.
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